CIBCO Group

Cibco Global

Cibco Global – Your Trusted Partner in Document Management.

The landscape of records and document management is constantly evolving with emerging technologies and changing business practices. To stay ahead, organizations must adopt smarter and more efficient ways to manage their documents.

At Cibco Global, we specialize in delivering high-quality, value-added Document Management Solutions, including Physical File Storage & Management. Our expertise ensures that your critical documents remain secure, organized, and easily accessible.

With over 20 years of experience in the UAE, Cibco Global has established long-standing expertise and excellence in document management. This division is led by Mr. Jinen Vadhar, who brings a wealth of knowledge and experience to the field. Holding a Postgraduate Degree in Marketing and Diplomas in Business & Financial Management, Mr. Vadhar has worked extensively with MNCs in the areas of Physical File Storage, Information Protection, and Management.

Over the years, we have designed and implemented tailor-made document management solutions for a variety of industries, including Banking, Finance, Manufacturing, Shipping, Auditing, and Hospitality. Our strategic approach ensures that organizations benefit from efficient, secure, and compliant document management systems.

Why Outsource to Cibco Global ?

At Cibco Global, we leverage our expertise, industry knowledge, and proven systems to help businesses reduce costs, mitigate risks, and enhance compliance. Our solutions are designed to address critical challenges related to:
  • Comprehensive Life-Cycle Management – From document creation to secure destruction.
  • Protection of Vital Assets – Safeguarding your critical business information
  • Legal & Regulatory Compliance – Ensuring secure and compliant document storage.
  • Business Continuity – Supporting seamless access to records when needed.
  • Professional Expertise – Managed by industry specialists ensuring efficiency.
  • Uniform & Scientific Indexing – Structured organization for seamless retrieval.
  • Extended Records Shelf-Life – Preserving documents for long-term use.
  • Optimized Storage Space – Free up valuable office space.
  • Cost Savings – Eliminate investments in storage equipment and media.
  • Instant Space Availability – Scale storage needs as your business grows.
  • Resource Optimization – Allow staff to focus on core business activities.
  • Advanced MIS Reporting – Gain insights into your records and usage trends.
  • Secure Storage Environment – 24/7 surveillance with CCTV and physical security.
  • Round-the-Clock Accessibility – 24/7 service to meet urgent needs.
  • Controlled Access – Strict security protocols to protect sensitive information.
  • Flexibility & Scalability – Tailored solutions to match your business requirements.

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Our Services

Cibco Global specializes in the storage and management of your inactive office files from our Record Centre. We are already providing quality services to reputed organization’s across the UAE (including DAFZA, DIC, DIFC, DMC, DMCC, JLT, JAFZA etc). Our following services have helped many reputed. Organizations in the UAE concentrate on their core businesses and maximize their resources utilization. At Cibco Global, we value lasting relationships with our clients. That’s why we offer flexible storage solutions— whether you need to store a single box or an entire archive, we are here to serve you. No matter the size of your storage needs, we are committed to delivering secure, reliable, and high-quality document management solutions.

SERVICE DESCRIPTION ILLUSTRATIVE IMAGE
Offsite File / Document Storage & Management : No minimum space to be booked.

  • SAVE COSTS BY:

    • Paying only for the actual number of boxes stored with us.
    • Reduce / Downsize / Consolidate premium office space.
    • Store with us and comply with UAE Value Added Tax (VAT) rules to store documents for a minimum period of 5 years, Economic Substance Regulations (ESR) rules to store documents for a minimum period of 6 years and Corporate Tax requirement to store documents for 7 years.

  • IMPROVE EFFICIENCY AND CONFIDENTIALITY BY:

    • Storing and Managing your old files / documents from our Record Centre.
    • 100% confidentiality assured. No details written on the box Tracking through a bar coded box number.

  • QUALITY SERVICES PROVIDED SINCE 2002.

  • SERVICES AVAILABLE 24/7.

ADVANTAGES

  1. Savings through timely retrievals and availability of the right document at the right time. Records scientifically indexed and database of every file provided.
  2. No investment in expensive storage equipment.
  3. Secured / safe / pest controlled storage environment.
  4. Facility directly connected to Dubai Civil Defence for 24x7 monitoring.
  5. Fire fighting equipment and AMC approved / attested by Dubai Civil Defence.
  6. Guaranteed confidentiality – Records accessible only to authorised staff.
  7. Confidential shredding / destruction
Box Supplies: 5-6 Box Files can be stored in 1 Box :

No minimum order required.

Box Assembly Video Link
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  • A4 & A3 SIZED BOXES : DESIGNED TO ACCOMMODATE ALL UAE FILE SIZES

KEY FEATURES:

  1. 3 / 5 ply boxes ensuring long shelf life for your files and the boxes.
  2. No taping / stapling required. Box assembles within seconds.
  3. Facilitates high level stacking.
  4. Provision to record : Inward Date / Box Number / Special Instructions.
  5. Sizes (in cms):
    • A4 (3 ply) : 40.5 x 34.0 x 30.5
    • A3 (5 ply): 52.0 x 34.5 x 32.0
Data Storage Cases (from USA) and Data Storage Fire Resistant Safes.

  • DATA BACKUP STORAGE CASES AND FIRE RESISTANT SAFES

  • KEY FEATURES (DATA STORAGE CASES):

    1. Water-proof / Shock-proof data storage cases for backup data tapes.
    2. Cases amongst the world’s best and come with a life time warranty against manufacturing defects.
    3. Cases designed to protect valuable backup-media from shocks / impact / debris from foreign contaminants/temperature and humidity extremes.
    4. Complete range for LTO / DLT tapes and Hard Drives
    5. ATA certified / Airtight / Dustproof.

  • KEY FEATURES (FIRE RESISTANT SAFES):

    1. Unrivalled protection at an affordable price.
    2. Upto 2 Hour Class 125 fire protection at high temperatures.
    3. Double door construction with internal water resistant seals.
    4. Digital electronic locks that are easy to program to user’s own code.
    5. Includes easy to adjust pull-out multi-media drawers and adjustable shelves.
Packing, Relocation & Storage Services (Non-Documents / Furniture).

  • COMPLETE RELOCATION SERVICES:

    1. 1. Removal / Uninstallation.
    2. 2. Packing
    3. 3. Transportation
    4. 4. Re-installation at new site.

  • STORAGE OF NON-DOCUMENTS :

    1. Storage of Furniture / Equipment etc.
    2. Short term / Long term storage solutions.
    3. Normal and climate controlled storage environment available.

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Our Resources

At Cibco Global, we take pride in our exceptional team and robust financial foundation, ensuring unmatched reliability and service quality.
  • Expert & Professional Team – Our dedicated HR team is the backbone of our success, committed to managing your information with precision and care.
  • Financial Independence – As a cash-rich organization, we operate without external funding or borrowed capital, ensuring long-term stability.
  • Business Continuity Assurance – Our self-sustained financial model guarantees uninterrupted operations and consistent service excellence.
  • Commitment to Quality – With a strong financial and operational foundation, we remain focused on delivering top-tier document management solutions.

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Our Clientele

We serve reputable organizations spanning many industries. We are governed by a confidentiality clause with all our clients, and this ensures confidentiality at all stages of our operations. Just an insight into the industries we serve:
  • Advertising/ Architecture/ Antiques/ Aviation / Audit/Asset Management/Agri Commodities.
  • Banking/ Business Councils / Commodities Trading/ Chemicals Manufacturing/Construction.
  • Engineering Consultants/ Education/ Exchange Houses/ Fashion / Fabrication / Freight Forwarding/ Financial Services/Perfumes Industry/ Plumbing & Sanitary Fittings.
  • General Trading/ Hospitality/ HR Consultancy/ Infrastructure Financing/ Insurance / ISO Certification /Consulting firms.
  • Laboratory Testing/ Legal / Logistics / Management Consulting/Offshore Engineering/Medical
  • Private Bank/Pharmaceutical Manufacturing/Reinsurance & Underwriting/Real Estate/Recruitment & Training.
  • Shipping/ Ship Classification/ Ship Broking/Securities & Bonds Trading/Sanitary Technology/Telecom etc.

Experience the Cibco Global advantage—secure, efficient, and cost-effective document management solutions.